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Executive Assistant – Vancouver/Calgary (Hybrid)

  • Vancouver, BC
  • Leadership

Compensation: $65,000-S75,000 /year (full-time / permanent)

***To submit a complete application, please ensure you provide answers to the mandatory questions listed at the end of this posting.***

 

The Executive Assistant role at On Side requires a highly organized professional with the finesse to handle the complexities of supporting our executive team in Vancouver and Calgary. You will play a pivotal role in ensuring the smooth operation of the executive office, contributing to the success and effectiveness of our leadership.

 

Your responsibilities:

· Comprehensive executive support services, managing tasks ranging from intricate to routine, such as:

o Expense account reconciliation

o Coordination of multiple complex schedules using Outlook and Teams

o Strategic travel arrangements, considering timing and traveler needs

o Planning and executing company events

o Coordinating meetings, including meal arrangements as required

o Ensuring the availability of office supplies

o Assisting with in-depth file reviews as required

o Business analysis under the direction of the SVP and RVP’s

· Handling highly confidential, personal, and sensitive information with the utmost discretion

· Availability to support executive needs as required, including occasional evenings and weekends

· Providing administrative support to the Sales and Growth team

· Maintaining current and accurate information on multiple vendor credentialing platforms

· Other as needed

 

What you bring:

· A positive, proactive mindset with a “how can I help?” mentality

· The ability to focus on assigned tasks until completion

· Background in providing superior customer service

· Patience and adaptability in the face of rapidly changing priorities

· Creativity and a willingness to bring new ideas to all tasks

 

Requirements:

· Minimum of 1+ years of experience supporting an Executive Team

· Proficient in Microsoft Office, including Teams, Outlook, Excel, Visio, and Word

 

What’s in it for you?

We’re an established company in a growing industry and we need awesome people! We WANT you to be fulfilled by your work, we WANT you to enjoy the people you work with and we WANT to provide you with learning and advancement opportunities. We also love that we’re able to provide an employee assistance program, excellent health plan which includes extended medical (chiropractic, massage, acupuncture, vision, and more!) dental, long-term disability (LTD) and life insurance.

At On Side we work hard to embrace diversity and inclusion and encourage everyone to bring their authentic selves to work every day.

 

Who We Are

Major weather disasters and minor accidents involving water, fire, and more happen every day, and in our industry, this is how we keep busy, restoring properties 24 hours per day, 7 days a week. Mother

Nature usually doesn’t wait for an invitation, but we’re in the business of dealing with party crashers, and we’ve done it for over 40 years!

We have branches from Victoria, BC to St. John’s, Newfoundland and (almost) everywhere in between. Our fantastic team of over 1,800 employees stretches far and wide across Canada, and we’re growing—YOU could be the next great addition!

 

Required Screening Questions

  • To be eligible for this position the candidate must be either a Canadian citizen, a Permanent Resident or holder of an Open Work Permit. Which are you?
  • How many years’ experience do you have as an Executive Assistant?
  • What was the highest number of Executives that you’ve supported at one time?
  • What have been your responsibilities/tasks in past EA roles?
  • Please rate your English reading/writing/speaking skills between 1 and 10. (1=elementary; 10=fluent)
  • Please rate your French reading/writing/speaking skills between 1 and 10.  (1=elementary; 10=fluent)
  • How many words do you type per minute (net)?
  • How would you rate your MS Word skills between 1 and 10? (1=elementary; 10=fluent)
  • How would you rate your MS Excel skills between 1 and 10? (1=elementary; 10=fluent)
  • How would you rate your MS Powerpoint skills between 1 and 10? (1=elementary; 10=fluent)
  • What methods and tools do you use to stay organized? How do you ensure you stay on top of the Executives’ schedules?
  • If needed, can you work late or on weekends?
  • What are your annual salary and vacation/time off expectations?

Applications

  • St. John’s, NF
  • Trades

Remediation Technician – St. John’s

  • * Anywhere On Side has a branch
  • Administration / Customer Support

Customer Experience Specialist – Bilingual

  • Kitchener, ON
  • Trades

Water Damage Technician – Kitchener

  • Mississauga, ON
  • Trades

Experienced Contents Technician (Cleaner/Packer) – Mississauga

  • Cobourg, ON
  • Trades

Experienced Contents Technician (Cleaner/Packer) – Cobourg

  • Cobourg, ON
  • Trades

Experienced Restoration Technician (Water Damage) – Cobourg

  • Squamish, BC
  • Trades

Cleaner/Packer – Contents Technician – Squamish

  • Squamish, BC
  • Trades

Water Damage Technician – Squamish

  • Squamish, BC
  • Trades

General Labourer – Squamish

  • Calgary, AB
  • Trades

Experienced Contents Technician (Cleaner/Packer for Building Restoration) – Calgary

  • St. John’s, NF
  • Trades

General Labourer Skilled- St. John’s

  • Peterborough, ON
  • Trades

Experienced Restoration Technician (Water Damage) – Peterborough

  • Quebec City, QC
  • Trades

Experienced Lead Restoration Technician (Water Damage) – Quebec City

  • Kelowna, BC
  • Trades

Experienced Water Damage/Restoration General Labourer – Kelowna

  • Kelowna, BC
  • Trades

Experienced Remediation Technician – Kelowna

  • Duncan, BC
  • Trades

Carpenter – Duncan

  • Nanaimo, BC
  • Trades

Contents Technician – Nanaimo

  • Kamloops, BC
  • Trades

Water Damage Technician – Kamloops

  • Kamloops, BC
  • Trades

Contents Technician – Kamloops

  • Edmonton, AB
  • Trades

Project Supervisor – Edmonton

  • Ottawa, ON
  • Trades

Cleaner/Packer – Contents Technician – Ottawa

  • Ottawa, ON
  • Trades

Water Damage Technician – Ottawa

  • Grande Prairie, AB
  • Leadership

Operations Manager – Grande Prairie

  • Nanaimo, BC
  • Trades

Drywaller/Painter – Nanaimo

  • Ottawa, ON
  • Trades

Project Supervisor – Ottawa

  • Penticton
  • Trades

Cleaner/Packer – Contents Technician – Penticton

  • Surrey, BC
  • Trades

Cleaner/Packer – Contents Technician – Surrey

  • Victoria, BC
  • Trades

Painter – Victoria

  • Kelowna, BC
  • Trades

Cleaner/Packer – Contents Technician – Kelowna

  • Kingston, ON
  • Trades

Carpenter/Drywaller/Painter – Kingston

  • Kelowna, BC
  • Trades

Cleaner/Packer – Contents Technician – Kelowna

  • Duncan, BC
  • Project Management

Project Manager – Duncan

  • Cobourg, ON
  • Project Management

Project Manager – Cobourg

  • Vancouver, BC
  • Leadership

Territory Manager -Vancouver

  • Chilliwack, BC
  • Project Management

Project Manager – Chilliwack

  • Edmonton, AB
  • Leadership

Contents Manager – Edmonton

  • Chatham, ON
  • Project Management

Project Manager – Chatham

  • Niagara Region, ON
  • Trades

Water Damage Technician Lead – Niagara Region

  • Niagara Region, ON
  • Trades

Contents Technician – Niagara Region

  • Victoria, BC
  • Trades

Water Damage Technician – Victoria

  • Victoria, BC
  • Trades

Contents Technician – Victoria

  • Vancouver, BC
  • Human Resources

Conseiller(ère) / enquêteur(trice) bilingue en ressources humaines (Hybride)

  • Kamloops, BC
  • Trades

Carpenter – Kamloops

  • Penticton
  • Trades

Carpenter – Penticton

  • Kelowna, BC
  • Trades

Experienced Water Damage Technician (Fire/Flood Restoration) – Kelowna

  • Red Deer, AB
  • Trades

Remediation Technician – Red Deer

  • Ottawa, ON
  • Project Management

Project Manager – Ottawa

  • Red Deer, AB
  • Trades

Water Damage Technician – Red Deer

  • Red Deer, AB
  • Trades

Contents Technician – Red Deer

  • Red Deer, AB
  • Trades

General Labourer – Red Deer

  • Calgary, AB
  • Leadership

Executive Assistant – Calgary/Vancouver (Hybrid)

  • Calgary, AB
  • Trades

Dispatcher – Calgary

  • Kenora, ON
  • Trades

Drywaller – Kenora

No Careers Found