📍Location: One of our major branches: Vancouver / Calgary / Edmonton / Toronto / Laval
🕒Employment Type: Full-Time / 18-Month Contract
📅Posting Date: June 16, 2026
Application Deadline: Tuesday, June 30, 2026 at 5pm PST.
Position Summary
We’re looking for an organized, people-savvy, and proactive Bilingual (French/English) HR Coordinator to help keep our HR operations running smoothly. In this role, you’ll be the go-to support for a wide variety of HR activities—from employee programs and documentation to reporting and special projects. If you enjoy variety, love bringing order to complexity, and want to make a real impact behind the scenes, this could be a great fit.
(This posting reflects an existing vacancy)
Compensation
- Salary Range: $63,000-$73,000
- Salary based on skills, qualifications and experience
- Overtime opportunities (where applicable)
Benefits
- Employee assistance program (EAP)
- Opportunities for advancement and internal mobility
What You’ll Do
- Provide assistance to internal and external customers by responding to general inquiries and requests and escalate any complex inquiries and requests to the relevant Human Resources Generalist (HRG) or Human Resources Manager (HRM)
- Review and validate employee change requests, assemble the applicable documentation, provide instructions to people leaders regarding the process to complete the employee change(s), and escalate any unique change requests to the relevant HRG or HRM
- Process job reclassifications, changes, and additions ensuring all stakeholders are made aware of the changes to ensure system alignment across departments (i.e., Payroll, Talent Acquisition, Finance, IT, etc.)
- Process leaves of absence and terminations, ensuring all required documentation are collected in a timely manner and ensuring tracking records are updated and maintained
- Assist with preparation of a variety of documentation related to administration of employee employment life cycle, (e.g., overpayment recovery letters, unique employment verification letters, documentation to support immigration matters, etc.)
- Monitor employee work permit and study permit expirations, follow-up with managers to ensure new status documentation is received in a timely manner to ensure legal employment compliance
- Review, validate, process and assist with managing employee programs (e.g., educational assistance, employee referral, High Five recognition program, etc.)
- Maintain employee records ensuring all important and relevant documentation is filed into the appropriate employee file in a timely manner
- Update HR resources on the company intranet on SharePoint
- Assist with metrics reporting (e.g. turnover reports, headcount, etc.) as requested
- Assist with HR projects, employee programs and company initiatives
- Perform other related duties as assigned
What You Bring
- Bilingual French/English: Need to interact on a regular basis with French & English-speaking clients and colleagues across the country.
- Diploma or bachelor’s degree specializing in Human Resources and/or Industrial Relations
- Minimum 1 year of human resources experience preferred.
- Strong customer service skills with strong communication skills, both verbal and written
- Ability to maintain and preserve strict confidentiality of information
- Excellent attention to detail and strong organizational skills
- Experience working in a high volume and complex environment that is growing and changing
- Strong ability to consume large volumes of information and apply critical thinking
- Ability to work in a team and independently
- Must be computer literate with experience with Microsoft Office suite: Word, Excel, PowerPoint, and Outlook.
- Experience with a HRIS is an asset
Why You’ll Love Working Here
- A workplace that values respect, integrity, generosity, excellence and being customer driven
- Opportunities to grow your career and learn from the best in the industry
- A culture that celebrates teamwork, inclusion, and customer-driven service
Of Note:
We’re proud to support a flexible hybrid approach which gives everyone the best of both worlds. While there are no minimum or maximum time requirements, each team’s need for in-person connections will be different and there will be times you’ll join your colleagues at the office.
At On Side, everything starts with people. We live our values — respect, integrity, generosity, excellence, and customer focus — in everything we do.
Join a team that helps families, businesses, and communities rebuild when it matters most. You’ll contribute to a workplace where people come together to bring order to chaos.
Make a real impact, do work that matters, and grow your career with us. *Your application is always reviewed by real people.
*We don’t use artificial intelligence to screen, assess, or select applicants for this role.
